Chapter 5. Email Template

Survey Emails

If you would like your survey to trigger email notifications, you first need to set up an email template.

Each survey will require it's own email template

Email Template Tab

Category:Select the survey that this email template applies to.

Email Type:Used to give visual indication in the view that this email is for end user (author), site administration (admin) or email invite.

Send email to:Email address that this email is sent to. You can include multiple email addresses separated with a comma.

Send email to Group:Which Joomla group of users would you like to send this email to. This can be useful for email invites.

Email Subject:Subject used on the email. You can insert fields from the survey in the form {myfield}.

Email Body:This is the text that is included in the email body. You can insert fields from the survey in the form {myfield}.

You can include {url} to generate a link to your survey.

For email invites, you can include {uurl} to generate a unique url for each user which contains an encrypted version of their username, such as 3f5186e4ae33a33185faf2a141f4e3dc

Note that {uurl} will only work for the Send Email Now button, not the event triggered emails.

Email Trigger Tab

Email Trigger:Event that will trigger this email to be sent. Default is initial save, which triggers once the user has completed the survey. Manually send should be used for email invites when using the "Send Email Now" button.

Field changes is used when the survey is edited and the value of a field is altered, for example you may want to be notified whenever the comments field is updated in a survey record. To use this you must turn on Save History in your component options.

Field has specific value can be used either on initial save to only trigger the email under certain circumstances, or whenever the survey is updated and a field is changed to a specific value. In the second case, you must turn on Save History in your component options.

Condition:This is the field that we are looking at when using field changes or field has specific value.

Criteria:This is the way we are matching the field that we are looking at when using field has specific value.

Condition:This is the value of the field that we are looking at when using field has specific value.

Send Email Now button is used when sending email invites, rather than have an event trigger.

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